System Delivery

System Delivery

Flexmill systems and solutions are always deliver by highly competent people using best practices with well defined delivery protocol.

System delivery scope is divided following principal activities:

Project Management

Flexmill will appoint a Project Manager who will take responsibility for the project and communicate directly with your nominated representative. In common with all projects undertaken by the company, an initial meeting will be called between the Project Leader, the Project Team and your selves.  This will establish the project aims, schedules and communication channels and confirm project time scales and critical path.

The Project Manager is responsible for the company fulfilling its obligations within the contract time scales.

In particular, the Project Manager is responsible for:

  • Project Planning
  • Project Resourcing
  • Quality Control
  • Project Monitoring
  • Project Reporting
  • Sub-contractor Control
  • Customer Communications
  • Change Control

Design of system

 Flexmill is responsible for the delivery and design of all necessary systems and components within the agreed scope of the delivery including the software of the system. The system is designed and manufactured according Machinery Directive 2006/42/EC.

Changes in customer specifications during the project life cycle will be examined case by case and Flexmill will give following information for the customer:

  • Effect to the project schedule
  • Possible additional costs – design and manufacturing

Manufacture of system

Following design and the design approval phase, assembly and manufacturing work will commence.   Bought-in items will be procured, mechanical and control system manufacturing will commence, and software will be produced.

All work will be carried out at our premises to standard quality procedures.

Machinery with moving parts is assessed for compliance with Machinery Directive 2006/42/EC. Equipment will be CE marked and will be delivered with the CE certification document

Factory acceptance test

Upon completion of manufacturing, equipment will be brought to a stage where its functional operation can be satisfactorily demonstrated. The whole cell/solution will be tested in fully automatic mode with no operator intervention.

We will carry out Factory Acceptance Tests (FAT) to demonstrate that the equipment performs to its specification. You are invited to witness these tests and details of the tests will be provided for your approval in the form of a Functional Test Specification (specified by customer).

Customer will provide all the materials and programs needed for tests. Material shall be at Flexmill’s premises on request, estimate one month before test.


Once acceptance tests have been completed the equipment is ready for dispatch.  Unless previously specified, delivery arrangements will be made at this stage.

Site survay

Early in the project lifecycle Flexmill will conduct a site survey. The purpose of the site survey is to check the floor levels and confirm building dimensions and the positions of adjacent equipment. Following the survey we will produce arrangement drawings confirming the proposed equipment positions. We will also provide specifications for any client supplied services such as air and electricity.

Installation and Commissioning

Flexmill engineer(s) will transfer and reinstall the equipment on the site.  An Installation method statement and risk assessments will be produced, which will act as the controlling documents for the installation.

The commissioning process involves setting the equipment to work in its final location. Commissioning will be carried out by Flexmill engineers to an agreed procedure or method statement.

Flexmill has been awarded accreditation from Alcumus SafeContractor for achieving excellence in health and safety in the workplace.

Site acceptance test

Once the equipment has been commissioned a Site Acceptance Test (SAT) will be carried out.  The SAT forms an integral part of the commissioning process and comprises a repeat of the factory acceptance tests to prove that the equipment has been correctly installed.

If customer starts production without performing SAT or other acceptance from Flexmill, equipment has been commissioned.


All equipment is designed to be easily maintainable.

In addition to an ‘as built’ documentation package, a comprehensive Operation and Maintenance Manual will be supplied with the equipment.  This will be produced to conform to Flexmill standards and will contain instructions for installation, putting into service and safe use, as required by the EEC directives and machinery regulations.

Two hard copy printed sets of manuals (maintenance & operation) and a set of full mechanical / electrical and schematic drawings will be provided.

In addition to hard copies, documentation will be provided in PDF format on USB memory stick.


Flexmill delivers CE-mark of delivered system based on latest regulations.